You are currently viewing 5 performance dashboards every fleet manager should have (and why)

5 performance dashboards every fleet manager should have (and why)

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Running a successful fleet operation requires constant vigilance. You need to keep an eye on everything from fuel efficiency to vehicle maintenance to driver safety to route optimisation. But rummaging through mountains of data across different sources and platforms isn’t efficient (and, honestly, just not fun at all) in the long run.

These days, getting fleet data hooked up to fleet performance dashboards is so much easier and the preferred choice for more advanced companies. This means that fleet managers don’t have to spend as much time on the boring, repetitive, manual parts of fleet operation management, and instead they get to focus more on the fun stuff — investigating unusual activities, uncovering insights from the data trends, and creating strategies to be more efficient while slashing excess spend.

In saying that, we’ve spoken to many fleet managers who still feel overwhelmed with the vast analytics solutions available, and some who still aren’t sure which performance dashboards they should start with to make the most of their data.

We’ve compiled the most common fleet performance questions from fleet managers, alongside a quick guide on key analytics dashboards every fleet manager should have.

Fleet or asset utilisation dashboard

As its name suggests, a fleet utilisation dashboard gives a fleet manager a visual snapshot of how company vehicles and assets are being used (or not used). This dashboard is a valuable tool for any fleet manager who wants to get the most out of their assets and improve the overall efficiency of their fleet operations.

Here are some questions fleet managers would typically need answers to when it comes to fleet utilisation:

"Are certain vehicles or vehicle types driven more than others?"

"Are there days or times when overall utilisation is particularly high or low?"

"Are the designated routes efficient enough?"

A good fleet utilisation dashboard will display data that helps fleet managers identify:

  • Vehicle utilisation times and distances:
    See when the vehicles were driven, and how far they travelled in a given time period.
  • Underutilised vehicles:
    Find out which vehicles are clocking unusually low utilisation. This could mean some vehicles are no longer needed by the company, or that these underutilised vehicles have issues causing them to not be used by staff.
  • Overutilised vehicles:
    See which vehicles are clocking unusually high utilisation. This could mean some vehicles are also used outside of work hours or are more favoured by staff. In some cases, an abnormally high reading could reveal an anomaly or data error to be investigated further.
  • Opportunities for improvement and efficiency:
    By reviewing vehicle and asset utilisation, fleet managers can optimise routes, reduce idle time, and ensure the right vehicles are assigned to the right tasks. It also helps fleet managers consider which vehicles are suitable for replacement, redistribution or even conversion to alternative energy options.

Asset Utilisation Dashboard

Lease utilisation dashboard

Somewhat similar to a fleet or asset utilisation dashboard, the purpose of a lease utilisation dashboard is to show fleet managers insights specifically relating to leased vehicles.

Data gathered by Global Fleet shows that in the United States alone, over 70% of cars and over 40% of trucks are leased by fleet businesses. This growing reliance on leased vehicles signifies the importance of tracking how they are used, more so as it’s a huge cost to the business.

Common questions fleet managers tend to ask about lease utilisation performance include:

"Are the leased vehicles being used efficiently?"

"Are our drivers practising safe driving habits?"

"Are we able to identify the drivers and vehicles that need to be addressed?"

A lease utilisation dashboard gives fleet managers useful insights to help them understand:

  • Leased vehicles performance:
    See how all the leased vehicles are being driven in a given time period.
  • Driver behaviour patterns:
    Review metrics like “overspeeds”, “harsh braking” and “odometer distance” to identify which drivers may be risky and need addressing, as well as which vehicles may suffer more damage or are being used outside of work hours.

Lease Utilisation Dashboard

Fleet telematic events dashboard

Imagine a fleet telematic events dashboard as the central hub that turns tracked telematic data from vehicles into visual representations of a fleet operation.

Telematics-related questions many fleet managers have asked are:

"When and where are the telematics events occurring the most and least?"

"What type of telematics events are occurring the most and least?"

"Are we able to identify the drivers and vehicles causing risky telematic events?"

A fleet telematic events dashboard is designed to give fleet managers a detailed view of:

  • Telematic events locations:
    See where the vehicles were driven and where they shouldn’t be driven. This could reveal issues such as drivers using the vehicles for personal trips, poor vehicle allocations, or other inefficiencies in operation management.
  • Telematic events times:
    See which days and times the vehicles were driven and when they shouldn’t be driven. This could show discrepancies such as drivers using the vehicles at times that the business does not operate in, or using tolls at unnecessary times (i.e. not in peak hour traffic).

Telematic Events Dashboard

Driver behaviour dashboard

Driver behaviour data is somewhat of an underrated topic in many fleet operations. Driver behaviour directly impacts safety, fuel efficiency, and vehicle wear and tear. Poor driver behaviours like speeding and harsh acceleration contribute to accidents and increased maintenance costs. Conversely, responsible driving can save fuel, reduce wear and tear, and lead to a safer, more efficient fleet.

A driver behaviour dashboard is a game-changer for fleet managers, who can use it to pinpoint risky drivers, incentivise safe driving, and identify potential risks before they become accidents.

Key concerns most fleet managers have about driver behaviour are:

"Which drivers exhibit risky behaviours like speeding, harsh braking, or aggressive manoeuvres?"

"Are there any trends in driver behaviour that could lead to accidents or impact productivity?"

"Are my drivers using the safest routes?"

An effective driver behaviour dashboard will be able to demonstrate to fleet managers:

  • Driver behaviour events:
    See a snapshot of all driver behaviour events in a given time period across all your implemented telematics and camera technologies.
  • Driver behaviour locations:
    Observe where critical driver behaviour events occurred and if there are unusual readings that should be investigated, such as harsh driving recorded outside of designated boundaries or a critical event recorded in the wrong location.
  • Associated drivers and vehicles:
    Identify the drivers responsible for poor or excellent driver behaviour in order to re-train or reward them. Keep an eye on vehicles that are misused which may need maintenance sooner than later.

Driver Behaviour Dashboard

Fleet fuel ups dashboard

Fleet managers are constantly battling rising fuel costs. A traditional approach often involves scattered spreadsheets and manual calculations, leaving fleet managers with blind spots and room for human error, as well as missing the big picture.

This is where a fleet fuel ups dashboard comes in, providing a centralised view of fuel consumption for the entire fleet. This powerful tool is a must for modern fleet managers who want to streamline fuel management and maximise fuel costs.

There’s still some debate on the matter, unfortunately. We’ve seen many fleet managers grapple with these questions when it comes to fleet fuel tracking:

"Are there any suspicious or fraudulent fuelling activity patterns?"

"Are there specific vehicles with unexpectedly high fuel consumption?"

"Are there any maintenance issues impacting fuel efficiency?"

"Are there opportunities to implement fuel-saving strategies across the fleet?"

An effective fleet fuel ups dashboard will help fleet managers identify:

  • Number of fuel fill-ups and their associated costs:
    Review fuel fill-up quantities and costs in a given time period. This data can also highlight unexpected costs to help fleet managers plan towards improving fuel budgets or against fraudulent activities.
  • Fuel fill-up days, times and locations:
    Analyse when and where fuel ups took place and uncover unusual activities, such as fuel ups that occurred outside of designated routes or outside of work hours.

Fuel Ups Dashboard

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Nadia Nyaz

Nadia is a marketing ops, brand and content specialist in the tech industry, with a personal interest in seeing how technology and creativity can intersect to create a more sustainable future. Connect with Nadia.