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3 powerful telematics integrations fleet leaders use to power up fleet operations

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In an industry where margins are thin and competition is fierce, gaining an edge is crucial for fleet managers.

A holistic telematics data integration strategy offers that edge, presenting a transformative opportunity for fleet managers to boost operational efficiency.

One of the most powerful assets already at a fleet manager’s fingertips is their telematics data, but lately, the question hasn't been about what you can do with that telematics data, it’s about how you can combine it with your other datasets to see a bigger picture and acquire a deeper understanding of what’s happening with your fleet.

As integration specialists (including telematics integrations and all things fleet), the emerging theme we're seeing is clear: Integrating telematics data into multiple functions of your fleet is more than a rising trend; it's a strategic necessity and the future of fleet operations.

Thoughts from the field

"I really believe that integrating vehicle telematics data with other data sources into a BI platform provides a comprehensive view that raw telematics data alone can't offer. This synergy allows for deeper insights, more accurate forecasting, and strategic decision-making, transforming complex data into actionable intelligence."

— Matt Cooper, Managing Director, Fleetware

Let’s examine 3 ways leading fleet managers stay ahead of the curve using advanced telematics data integrations.

Integrate fault codes with maintenance data

This may depend on which telematics provider you work with, but you should generally have access to your fault code data. Note that some providers will simply not be able to give you access to the fault codes because their telematics units are not connected to the engine OBD (On-Board Diagnostic) port.

Your fleet’s fault codes (or fault events) give you additional insight into existing issues and help with preventative maintenance.

How would a fleet manager benefit from combining fault code data with maintenance data?

  • Use the findings to communicate with your fleet’s mechanics and workshops to look into these fault codes when the vehicle is due for its next service.
    For example, let's say your vehicle is going in for a standard service (which usually includes an oil change and tyre rotations). The telematics integrations outcome can be used to help the mechanic know that certain fault codes have been triggered recently, so that they can look into those issues at the same time and uncover the underlying issue (or find other potential issues).

  • Reveal any potential issues with the telematics unit itself (e.g. low battery).
    Telematics units also have fault codes, and if your telematics units are faulty then you’re not getting accurate readings on driver behaviour and vehicle faults. Workshops can look into these issues further or do the necessary fixes when the asset is being serviced, ensuring that you continue to have accurate telematics data and ongoing visibility for your fleet.

  • Practice predictive maintenance so that you can action fault warnings before they turn into something more catastrophic and costly.

Asset Maintenance Schedule Dashboard

Integrate driver behaviour events with health and safety data

As more health and safety software providers enter the market, the expectation for combining various data across multiple platforms increases, especially when it comes to efficiently identifying potential risks.

The main benefit of combining driver behaviour events from telematics data with your other health and safety data is that you can identify your riskiest drivers more easily and find ways to prevent and reduce those risks.

Having to log in to multiple platforms to get the full spectrum of risk for employees is time consuming and error-prone.

Here are a few ways you can combine driver behaviour data with your health and safety data:

  • Combine “geofence entry and exit time” data with “driver inspection reports” to see which drivers are completing inspections in designated areas.
    This is the most effective way to stay on top of compliance and regulations relevant to your industry.

  • Combine “driver behaviour events” with “construction safety software” data to identify the employees who present the most risk across your projects.
    For example, you can match employees who have missed site inductions or check-ins with how they usually drive a company vehicle, to show a complete risk view of that employee to your business or project.

  • Combine “driver behaviour events” with “safety training” data to see which employees should complete additional internal training modules.
    For example, if an employee is showing high levels of aggressive driving behaviour (e.g. harsh braking, harsh cornering, harsh acceleration) consider if they should undertake defensive driving courses or find out if have they missed prior training.

  • Combine “driver behaviour events” with “attendance, rostering and timesheet data to cross-check which assets are being used when they shouldn’t be, as well as which timesheets may be fraudulent.

Driver Behaviour Dashboard

Integrate telematics data with leasing data

You'd be surprised how overlooked leasing data still is in fleet management, despite the ever-increasing reliance on leased vehicles as reported by Global Fleet.

Leasing companies usually offer their customers access to their data, but bear in mind that some metrics might either not be reported on or can be challenging to find.

Telematics integrations with leasing data has been shown to help fleet managers better manage their leasing relationship and create greater transparency with the leasing provider.

Here's how you can combine telematics data with your vehicle leasing data:

  • Combine "odometer or engine hour" readings with "leasing contract information" to see if your leased assets are about to exceed the contracted limit.
    Most leasing providers charge penalties when you break your contracted odometer value limit (e.g. your contract for a leased vehicle might be for 3 years at a 160,000 km limit). Any additional distance you travel over the limit can lead to excess charges.

    How does Fleetyr help you achieve this?

    Our system can project if you’re going to exceed the contracted limit based on your asset meter readings from your telematics data (e.g. a visualisation of how in 3 years time you will hit 190,000 km, which would be well over your contracted limit).

  • Combine "odometer records" with the "maintenance records" from your leasing provider to ensure that the assets are maintained on the appropriate service schedule.
    This also keeps your drivers and lease provider on the same page regarding when assets need to be serviced in keeping with the warranties, as well as ensuring general maintenance is done when it should be.

  • Combine "driver behaviour" data with "car leasing" data (e.g. infringements, fuel cards, or toll usage) for a more holistic view of how your employees are treating the vehicle.
    Having this detailed view helps you to see if drivers are misusing things like fuel cards or toll tags, as well as enables you to ask questions like “Was the asset actually present where it was claimed to be when the toll/fuel card was used?”.
Fleetyr_Fuel Location Discrepancies

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Nadia Nyaz

Nadia is a marketing ops, brand and content specialist in the tech industry, with a personal interest in seeing how technology and creativity can intersect to create a more sustainable future. Connect with Nadia.